As of October 2008, the W.
P. Fraser (SASK) Herbarium has adopted an official usage policy. Users
of SASK’s facilities enjoy the privilege of a much more open usage
policy than other herbaria. In fact, many herbaria do not allow access
to users below the graduate student level. Since many of our visitors
are not familiar with common usage rules for herbaria, there is a need
for clearly defined rules about what can and cannot be done at the SASK
facilities. The following rules must me followed when using the herbarium.
Users who do not follow these rules will not be allowed access to the
- All users must have gone
through a training session on how to use the herbarium and handle specimens.
Users that have not had such a training session should request a training
session from the curator or herbarium technician.
- When you plan to work in
the herbarium, inform the herbarium technician that you wish to use
the facilities. All users must have authorization from staff prior to
their work in the herbarium. Please be prepared to state the purpose
of studying the collections. Users are expected to sign the registration
book when you come in.
- Freezing of plant material - NEW POLICY :
Material that is to be examined using the herbarium facilities must
first be frozen at -80C for one week by Herbarium staff before entering the herbarium. If you have specimens for the SASK Herbarium, please call (306)966-4968 or email us at firstname.lastname@example.org BEFORE bringing in your specimens to remove the possibility of introducing insect pests. Collections
can be mailed in advance for freezing. Insects pose a serious threat
to the herbarium specimens. Serious infestations can destroy entire
- Specimens must not to be
removed from the herbarium without permission of the herbarium staff.
- Food and drink ARE
NOT allowed in the herbarium. Food crumbs and residues attract
insects and the risk of spilling beverages poses an undue risk to the
- Users are not allowed to
dissect or remove material without explicit permission from the Curator.
Users should consult the herbarium technician about the SASK’s destructive sampling policy if you do wish to remove material from specimens.
- If you run across damaged
specimens or insects, please inform the curator or herbarium technician
immediately. In addition to monitor the cabinet area, the curator and
herbarium technician will repair or quarantine the specimen as necessary.
- When using the herbarium
do not leave the cabinet doors open. Not only does this impede access
of other users of the herbarium, it allows easy access for insect pests
to the herbarium specimens.
- Users are expected to use
the herbarium during the operating hours (usually 8:30AM-4:30 PM, when
the herbarium technician is present). In special cases, permission may
be granted to stay after hours. Please consult the curator or the herbarium
technician if you wish to use the herbarium after hours.
- When leaving the herbarium,
users are expected to return all specimens in their appropriate genus
folders to their original location. DO NOT re-file
specimens if you are unsure about their exact place in the cabinet,
set them aside and let the herbarium technician know about it. Users
of the herbarium are expected to use cardboard markers to note the location
of any folders they have removed.
- If you have annotated one or more specimens please inform the herbarium technician of this,
so that the specimens can be set-aside for entry into the herbarium
database. Annotations should be made on a separate annotation label,
available from the herbarium technician.
- Users of the herbarium are
expected to deposit all garbage and recyclables in the appropriate containers
at each station.
- Users of the herbarium are
expected to treat the herbarium specimens in an appropriate manner.
If you are unsure about how to treat herbarium specimens, please consult
the curator or herbarium technician.
- Certain books in the herbarium
library are available for loan. Consult the curator or herbarium technician
if you wish to borrow a book.
- If you use our material
as part of a study or research paper, please cite the specimen with
the herbarium acronym “SASK”. Please inform herbarium staff
that the specimens are being used for a publication. Reprints of all
papers would be appreciated.
- Please consult the Curator
or herbarium technician if you have any question regarding our policies.
Reviews on how to handle herbarium specimens are quite welcome.
a pdf or Word copy of this document)
Dr. Hugo Cota-Sanchez
W. P. Fraser Herbarium (SASK)